HomeHome Most Helpful TopicsMost Helpful Topics
RSS Feeds
DrillDown Icon Contents Back
 . . . . . . . . . . . . .
DrillDown Icon Library & IT Self-Help
DrillDown Icon Menu
DrillDown Icon Online Resources
DrillDown Icon Library and Digital Support
DrillDown Icon IT Services
DrillDown Icon Returning to the Office FAQ
DrillDown Icon Modern Authentication Troubleshooting
DrillDown Icon Supported Email clients
DrillDown Icon Information on new Microsoft security protections
DrillDown Icon Working From Home / Remote working
DrillDown Icon Support for Apple Computers
DrillDown Icon Windows 10 Upgrade
DrillDown Icon Single Sign-On
DrillDown Icon Web Filtering
DrillDown Icon Student Halls - using Gaming devices,SMART TV and Amazon Echo speakers
DrillDown Icon Printing (Multi-functional devices)
DrillDown Icon Mapping the PUPSMD 'R' drive to your computer
DrillDown Icon Re-imaging a computer or laptop
DrillDown Icon Mobile computing
DrillDown Icon Out of Hours Computing exam support
DrillDown Icon Staff Mac fleet
DrillDown Icon PlymMac 7
DrillDown Icon Windows 7 Service
DrillDown Icon Accounts
DrillDown Icon Applications
DrillDown Icon Email
DrillDown Icon Outlook - Delay Delivery
DrillDown Icon Email Protocol Information
DrillDown Icon Accessing generic mailboxes via Office 365
DrillDown Icon Redirecting email
DrillDown Icon Setting up a new outlook profile or adding mailboxes. Office 365
DrillDown Icon Access email from home
DrillDown Icon Connecting to another email account
DrillDown Icon Blocked attachments & Zip files
DrillDown Icon Calendars
DrillDown Icon Changing email format
DrillDown Icon Contacts
DrillDown Icon Delegate accounts and private email
DrillDown Icon Digitally sign and encrypt email in Outlook
DrillDown Icon Email address
DrillDown Icon Grouping in Outlook
DrillDown Icon Mailbox size - check
DrillDown Icon Message Header
DrillDown Icon Out of office
DrillDown Icon Personal distribution lists
DrillDown Icon Phishing emails
DrillDown Icon POP3
DrillDown Icon Recall email message
DrillDown Icon Restore deleted messages
DrillDown Icon Set Outlook for the web default reply behaviour
DrillDown Icon Shortcut to another mailbox
DrillDown Icon Signature
DrillDown Icon Stopping Junk mail
DrillDown Icon Spam
DrillDown Icon Business Card
DrillDown Icon Email - creating reusable text
DrillDown Icon Checking mailbox usage from Outlook Web Access
DrillDown Icon How do I request a generic email account?
DrillDown Icon How do I request a global distribution list
DrillDown Icon File Space
DrillDown Icon Software
DrillDown Icon UNIT-e
DrillDown Icon Hardware
DrillDown Icon IT Training & Documentation
DrillDown Icon Telephony
DrillDown Icon Web
DrillDown Icon PC Availability in Open Access Suites (PC Finder)
DrillDown Icon Staff Guidance Leaving the University
DrillDown Icon IT Service Catalogue
DrillDown Icon Digital Learning Environment (DLE)
  EMail This ArticlePrint PreviewPrint Preview Current Article/Category with all Sub-Articles/Sub-Categories
 
Out of office
   Q:   Can I use Outlook to let people know I am on leave?

   A:  

Yes.  Outlook has a useful feature called the Out of Office Assistant which allows you to send a message to senders even when your PC is switched off.

To set up the Out of Office Assistant:

  • click on the Tools menu and select Out of Office Assistant to open the dialogue box
  • select I am currently Out of the Office
  • click in the AutoReply only once to each sender with the following text: window and type the message you want people to receive
  • click OK

The first time you log in to Outlook after switching on the Out of Office Assistant, you will be reminded that it is on and asked if you wish to switch it off.

Running Rules in the Out of Office Assistant:
 
You can set up the Out of Office Assistant to process your rules i.e. you may be expecting mail that needs to be dealt with immediately so you can set up a rule that will forward messages received by a particular person.

These instructions will allow you to send an Out of Office message as well as forward any mail you receive from a specific person:

  • click on the Add Rule button to open the Edit Rule dialogue box
  • click on the From button, select a name and click OK to confirm
  • click the Forward tick box to select it, click the To button and select the name of the person you wish to forward the mail to
  • click OK and notice that the rule appears in the dialogue box window
  • click OK to finish

 

 

Modified 30/08/2016